St. Louis Symphony IN UNISON Chorus | photo, Dilip Vishwanat
ADVISORY PANELS
Advisory Panels are a critical part of our funding process. The panelists, who volunteer from throughout the state, review and evaluate all grant applications.
We rely on people who reflect a broad range of artistic and professional viewpoints to bring a spectrum of knowledge and experience to the application review process. Each panel is chaired by a member of the Missouri Arts Council board.
Serving on a grant panel is hard work, but our volunteer panelists say it is worth it. Here are just a few comments from the most recent survey we conducted with our panelists:
Our panel system is designed to ensure that public funds for the arts are distributed fairly through a transparent process. Panelists also advise the Missouri Arts Council board and staff about policy and program development. All panel meetings are open to the public.
We conduct all panel activities virtually, so panelists can participate no matter where they live.
For more information, contact Michael Donovan, executive director, at 314-340-4740 or michael.donovan@ltgov.mo.gov.
CRITERIA FOR SELECTION OF PANELISTS
We use these criteria to select panelists and create panels:
These are the sorts of people we’ve found make excellent panelists:
For each panel, we select one person to serve as Panel Alternate. If a chosen panelist has to withdraw from the panel due to an unavoidable schedule conflict or last-minute emergency, we will ask the Panel Alternate to serve. We request that Alternates hold open the dates for the orientation and panel meetings in case their service is needed.
PANELISTS’ RESPONSIBILITIES
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PROCESS FOR NOMINATING PANELISTS
Nominations for panels are accepted year-round. We keep nominations on file for at least two years.
The Missouri Arts Council board approves the one-year term appointments. We are unable to appoint every qualified nominee due to limited openings.
To submit a nomination, please complete the nomination form and attach the nominee’s resumé. You may nominate yourself or another person.
PANEL SCHEDULE
Advisory Panels will convene to review applications for the annual grant cycle (July 1–June 30). Off-Year applications are reviewed by Missouri Arts Council staff for verification for eligible projects and appropriate budgets.
October–November
First round of panels approved and panelists notified.
March
Panel training by Zoom.
March–April
Panelists evaluate the application materials online based on the review criteria. They submit their written assessment and numeric scores to Missouri Arts Council staff a week before the panel meeting. Then, for each evaluated organization, Missouri Arts Council staff average the individual scores given by each panelist, and compile a written assessment for panelists to review before the panel meeting.
For their honorarium payment, panelists complete state vendor registration and submit signed expense reports.
May
The panels meet by online conference with the panel chair, Missouri Arts Council staff, and applicants. During the meeting, panelists discuss applicants’ average scores, with the opportunity to change them. Panelists do not make monetary funding recommendations; the grant awards are determined after the panel meeting by a funding formula.
We approve the honorarium payment after participation in panel meeting.
June
The Missouri Arts Council board approves the funding.